Full-Time Accounting Clerk – Extension
JOB SUMMARY: Under supervisory direction: balances and reconciles cash receipts, billing statements and related statements; compiles and reviews invoices, disburses monies received to appropriate parties; performs computer input of related data; generates and distributes financial reports; enters and tracks purchase orders; and supports various financial activities within the department. All activities will be performed in accordance with Generally Accepted Accounting Principles.
Balances fund collection / disbursement, receiving documents, and reconciles related statements.
Compiles, tabulates, verifies, interprets, and adjusts data from a variety of source documents and arrays data in presentable or prescribed format.
Maintains various financial records related to programs and grants; utilizes bookkeeping software to record cash and credit card transactions; prepares check requests; collects registrations fees; reconciles account statements; issues payment for insurance premiums.
Prepares and processes purchase orders, vendor invoices, EOB’s, cash receipts, and / or billings for accuracy and appropriateness of payment or billing.
Balances and tracks various grants funds from a variety of sources; compiles grant financial reports.
Requests the generation of documents through an automated system, or prepares manual documents as disbursement conditions require.
Maintains tracking and filing systems for related documents.
Balances cash on hand against receipts; prepares and balances deposits; runs tapes on checks and cash; maintains appropriate spreadsheets; and posts receipts as appropriate.
Updates account, vendor, and/or customer records through computer input.
Answers financial and account questions from vendors, customers, and County employees.
Answers incoming phone calls and either provides assistance, transfers calls, or takes messages.
Provides general information to employees and visitors either by phone or in person.
Conducts independent research and analytical studies.
EVALUATION AND SELECTION FACTORS INCLUDE:
Knowledge of: basic arithmetic, bookkeeping, accounting principles and practices; procedures, policies, and state/federal laws affecting the assigned accounting function,
Skill in: using a personal computer for data entry and spreadsheet development / maintenance; Skill with Quicken and Excel.
Ability to: operate 10-key by touch, calculator, cash register and other office machines with speed and accuracy; exercise independent judgment in researching and solving problems, communicate clearly both orally and in writing, follow verbal or written instructions; maintain cooperative relationships with the public and other employees; research detailed information and respond to customer questions promptly.
REQUIREMENTS FOR EMPLOYMENT:
Equivalent to a high school diploma; must pass typing test at or above 40 WPM net; and two (2) years work experience in basic bookkeeping, accounts payable / receivable, and cash balancing activities.
Equivalent combinations of education and work experience will be considered when screening for minimum qualifications.
Applicants receiving a conditional offer of employment will be required to submit to a pre-employment drug screen and additional background checks as required.
LICENSURE/CERTIFICATIONS: All incumbents must be bondable.