Full-Time ARCHIVE SPECIALIST I/II
POSITION: ARCHIVE SPECIALIST I/II
DEPARTMENT: Davis County – Clerk/Auditor
SALARY: Archive Specialist I – $11.95/Hour
Archive Specialist II – $13.34/Hour
OPEN: June 17, 2015
CLOSES: June 30, 2015
JOB SUMMARY: Under general supervision from an administrative authority, performs working level technical duties in preparing, preserving, and maintaining County records.
EXAMPLE OF DUTIES (Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class). Scans documents, reports, and maps using the computer and County software. Films County documents using cameras, scanners, and/or archive writers; creates film from the archive writer with approved document images using the computer program; proofreads film, and/or scanned images; proofs indexing to ensure accuracy. Enters data from documents (handwritten and typed) for preparation and preservation of records. Enters records into the computer for inventory and retrieval processes; segregates pertinent information from non-critical information and enters data. Prepares documents within files by segregating, purging, and copying for scanning and microfilming. Independently determines appropriate handling of records. Properly handles sensitive and confidential information and records. Files, indexes, retrieves, maintains, and disposes of County records appropriately; indexes film by identifying numbers for internet access; implements and adjusts new methods as necessary. Understands and adheres to unique methods of records preservation and retrieval using the following processes and/or equipment: Archive Writer hardware/software; scanning; microfilming; ProScan 3000; EF5000; and other equipment as technology changes. Checks resolution, lighting, density, reduction ratio, and sharpness and completeness of images. Determines proper light exposure for automatic and manual controls on cameras, scanners, and other equipment. Cleans and maintains equipment. Copies documents, film, and fiche for County departments and the public. Files, retrieves and re-files records requested by County departments. Delivers files and requested records to appropriate departments. Repairs damaged documents, maps or books as directed. Assists with moving, retrieving, shredding, and storing of hard copy records and microfilm. Re-boxes and labels records for transfer to Records Center and for proper destruction. On a regular basis, travels to the Utah State Archives to drop-off and pick-up film. Checks archived microfilm for redox problems and assists in restoring damaged film. Assists in restoring and preserving historical documents. Performs problem solving in the absence of the supervisor. Trains other employees. Assists with maintaining inventory of supplies and equipment. Works with other departments regarding records preservation, retrieval, and disposition. Researches records for other parties. Works effectively in an open workroom environment in close proximity to other employees. Ensures doors are locked to prevent unauthorized entry and to keep records secure at all times. Maintains record of all work performed in the records work unit. Creates back-up for digital images. May perform specialized clerical and election duties within the Clerk/Auditor office. Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations. Performs related duties as assigned.
MINIMUM QUALIFICATIONS: Archive Specialist I: High school graduation, plus two (2) years of full-time clerical employment; an acceptable combination of education and experience may be considered. Preference for related records preservation experience.
Archive Specialist II: High school graduation, plus four (4) years of full-time clerical employment, two (2) years of which must include full-time related records preservation experience; an acceptable combination of education and experience may be considered.
SPECIAL QUALIFICATIONS: Must possess a valid Utah Driver License. Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code.
IMPORTANT INFORMATION: Davis County is a drug-free workplace. All successful applicants for positions in the County must successfully pass a drug screen prior to employment. Type certification (40 wpm net) required with application. Type test is available for applicants at the Personnel Office (61 South Main Street, Room 305, Farmington) Monday through Friday 10:30 am – 4:00 pm. Type test must be taken at time of submission of application. In-house applicants may use a type certification already on file with the Personnel Office provided the type requirement has been met. Proof of automobile insurance and a current Motor Vehicle Report (MVR) required with application; applicants with a Utah driver’s license can obtain an MVR through the State Driver’s License Division or through Personnel.