Part-Time ASSISTANT SPECIALIST
Under the limited supervision of a Senior, Professional, or Associate staff member, Assistant Specialists perform the following types of entry level para-professional duties: Bibliographic maintenance; collection maintenance; equipment maintenance; directional and ready reference; basic reader’s advisory; basic acquisitions, copy cataloging, detailed materials processing; and other tasks of an entry level para-professional nature as required by individual library divisions. Each employee must annually and successfully complete a results-oriented performance plan, based upon the specific job duties for the position and upon the individual employee’s performance needs.
EXAMPLE OF DUTIES:
Collection Management: Maintains collection development procedures and benchmarks. Contributes to an ongoing, written collection development plan. Participates in the implementation of appropriate training opportunities for self and others. Participates in the implementation of guidelines for system purchasing plans. Participates in the implementation of guidelines for system weeding plans. Participates in the maintenance of the bibliographic and customer data bases. Maintains procedures for the selection, acquisitions, and cataloging of library materials.
Fiscal Management: Maintains procedures to ensure that public funds are received, recorded, deposited, and expended in an acceptable and honest manner. Contributes input for the division budget. Participates in the implementation of staff training opportunities which ensure that the highest standards of accuracy and integrity are met in all areas of fiscal responsibility. Participates in the implementation of system fund raising activities. Maintains procedures to ensure that funds are used in an appropriate, efficient, and timely manner.
Personnel Management: Contributes to the implementation of procedures to ensure appropriate and effective communication at all levels. Participates in the implementation of training opportunities for new employees. Participates in the implementation of quantifiable performance standards to be used as criteria for evaluating performance of self and others. Participates in recognizing outstanding work performance in their division. Participates in solutions for dealing with problems associated with below standard performance of self and others. Participates in helping employees focus work time upon activities which support agreed upon system and division goals and priorities. Participates in documenting work performance. Maintains employee work schedules (paid and volunteer) to ensure adequate staffing and the best use of available resources.
Program Management: Maintains the integrity of exhibits and other library sponsored programs. Contributes to a programming plan which advances the mission, roles, goals, and principles of the library system. Participates in maintaining system guidelines for tours and outreach activities. Participates in maintaining system guidelines for promotion of library sponsored events. Participates in monitoring the use of meeting rooms and exhibit areas.
Property Management: Supports system property management plan.
Public Service Management: Maintains procedures for the continual improvement of customer service. Contributes and participates in a quality customer service program. Participates in quality reader’s advisory services. Participates in quality reference and referral services. Participates in quality customer accounts management services. Contributes to a quality staff training program. Contributes to a public relations plan to promote library programs and services.
Technology Management: Maintains short term plans which identify and solve problems, help the library keep pace with the changing information environment, and increase the quality of library services. Contributes to a maintenance program for library technology resources. Participates in public and staff utilization of computer and other technological resources. Maintains records of utilization of technology related services.
EDUCATION AND EXPERIENCE:
An Assistant Specialist classification assumes a need for a minimum of two years post high school education or training from an accredited institution of technical or higher education. Assignments may be such that library knowledge is less important than a general education. Individuals with an Associate Degree or the equivalent, without formal library courses, are eligible for employment in this category OR an equivalent combination of education and experience.
Job assignments will vary within each division according to need, but each employee will be expected to serve as support staff to Associate, Professional, and Senior staff following established rules and procedures, and including (at the top level) supervision of Technical staff. Assistant Specialists may be hired for their high level support skills, but they are also hired for their special para-professional skills such as data base maintenance, public programming, or ability to serve the public. Must be able to operate and troubleshoot basic equipment in the library division (computers and printers, satellite distribution systems, microfilm machines, copy machines, etc.). Must have the ability to follow Board policy and Library Administrative plans and procedures, take initiative, work well with others, and accept responsibility for his/her own actions.
Must be able to work rotating shifts (seven days a week), flexible hours (morning, afternoon, and evening), and holiday hours when the library is open. All Assistant Specialist staff will work a minimum of two evenings per week and will alternate weekend shifts with the other employees in their divisions. They will also work holiday hours in equal proportion to those of other employees in their division. Assistant Library staff are not exempt from the Fair Labor Standards Act. Under the guidelines of the law, they may be required to work extra hours to cover for those employees who may be on vacation, sick leave, etc.
While performing this job the employee is regularly required to lift up to twenty-five pounds, and occasionally up to fifty pounds. Must remove library materials from shelves at a maximum height of six feet; use hands to finger, handle, feel, or operate computer keyboards, tools, or controls; and reach with hands and arms. Must be able to move about the area, talk clearly with customers, and hear customer responses. Must have excellent close vision and good distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is required to walk, sit, climb, balance, stoop, kneel, crouch, and crawl.
While performing the duties of this job, the employee regularly works in a library public service environment or in a business office environment.
It is the goal of the library to employ a diverse group of individuals who represent the richness of ideas and philosophies prevalent in a modern society. Every reasonable effort will be made to accommodate individuals with disabilities and to promote and foster pluralism in the work environment, while maintaining the cohesion needed to act as a single community of public employees dedicated to the mission of the library system.