Full-Time Event Manager
OGDEN ECCLES CONFERENCE CENTER Full-Time with Benefits
JOB SUMMARY Under the general guidance and direction of the Director of Event Management, is responsible to sell, plan, coordinate and manage on-going events, conventions and meetings and adheres to all contractual and safety requirements of Ogden Eccles Conference Center (OECC).
MAJOR DUTIES (Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.) Acts as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion. Ascertains clients’ requirements for set-up, security, ticketing, etc. Communicates event requirements to appropriate departments. Coordinates procurement of proper insurance coverage for events. Oversees operations, contractors, concessionaires, etc., to assure event requirements are addressed and met. Prepares cost estimates and monitors final billings. Provides client with updates an changes in cost estimates. Initiates required paperwork. Provides guidance and supervision to service staff during events. Acts as “point person” for outside promoters. Manages Security and Guest Services employees during events. Performs other duties as required or assigned.
MINIMUM QUALIFICATIONS Bachelor’s degree in business, theater, facility management or a related field. AND Two to three (2-3) years of related experience in convention, hotel, or theater, or other similar public assembly facility. OR Any equivalent combination of education and experience. Considerable knowledge of all administrative and operational procedures, all building policies, safety rules, and fire regulations; considerable knowledge of organizational principles and physical requirements in trade show, conventions, seminars, workshops, meetings, etc. Considerable knowledge of management operational procedures of convention/cultural center and theater facilities; considerable knowledge of business practices as they pertain to billing and contractual arrangements for tenants of public assembly facilities. Knowledge of basic computer input techniques. Computer experience with word processing and spreadsheets (Word, Excel, Access and AutoCAD) required. Ability to allocate, organize, coordinate, supervise and review the work of employees providing diversified services; ability to analyze problems and make recommendations for improvement. ability to establish and maintain effective working relationships with employees, tenants, county and municipal officials, service contractors and the public; ability to prepare clear, concise and accurate reports.
SPECIAL QUALIFICATIONS Must have a Utah Driver’s License and a good driving record. Must be adaptable to changing work hours depending on scheduled events. Must be willing to work evenings, Saturdays, Sundays and holidays and irregular hours as dictated by event schedule.