Full-Time Legal Assistant III
POSITION: LEGAL ASSISTANT III Posting# 6703-0318sr
REQUIRED ATTACHMENTS TO APPLICATION:
- A typing test score sheet dated within the last 12 months at or above the rate of 50 wpm net. Typing scores will be accepted from any service or software. (Applicants who receive a conditional offer of employment will be required to take a three (3) minute timed type test, administered by the Human Resource office, to validate the required 50 net)
- College transcripts and/or diploma if related to position – internet printouts & photocopies are acceptable
STARTING SALARY: Step 28 – 34 $18.28 – $21.03 hourly $1,462.34 – $1,682.16 bi-weekly
Salary will be determined upon experience and or education
Plus benefits package – Step increase available after completing probation and annually thereafter.
OPENING DATE: March 12, 2018 CLOSING DATE: March 26, 2018
The eligibility list created by this posting may be used to fill current full or part time vacancies and full or part time vacancies and grant funded vacancies that occur within the next two (2) months
For additional information see the job description at – – http://www.utahcounty.gov/jobs
Performs a variety of routine to complex clerical duties in preparing and maintaining legal cases, files, and documents, and in gathering and distributing information. Incumbents may be assigned to the Civil or Criminal Division or the Bureau of Investigations.
Manages and maintains legal cases/files including preparing appropriate legal documents, scheduling appropriate hearings, arranging for the filing or service of pertinent documents, maintaining an accurate follow-up system to review cases/files, and preparing cases/files for archiving.
Receives, screens, handles, and if necessary, redirects incoming telephone calls and visitors; maintains appointment and court appearance calendars for one or more attorneys or investigators.
Assists attorneys and investigators in preparing trial and hearing materials; prepares and compiles information and reports and assists in preparing displays, presentations, exhibits, and evidence.
Responds to questions and complaints from involved parties and the public regarding office and/or court functions and procedures, county department functions and procedures, case dispositions, and victim rights.
Arranges for and assists in meetings with victims and witnesses, court and other government officials, police and other investigators, and attorneys.
Researches and retrieves public and private records for factual information and other legal documentation in accordance with applicable state and federal laws.
Locates and arranges witnesses and interpreters for court and hearing appearances.
Performs data input relating to office functions and procedures and produces necessary reports.
Takes complex legal dictation from attorneys and witnesses and transcribes dictation through use of a word processor.
Organizes transportation and travel arrangements for out of state witnesses.
Orders and maintains office supplies.
Distributes incoming mail and collects and processes outgoing mail.
Represents the office at meetings.
Prepares and tracks grant requests and administers grant awards.
EVALUATION AND SELECTION FACTORS INCLUDE:
Working Knowledge of: standard office practices; proper grammar, spelling, and punctuation, functions of the Attorney’s Office; legal procedures, terminology, and court systems.
Considerable Knowledge of: Attorney’s Office policies and procedures and laws, codes, or regulations relevant to work performed.
Skill in: reading, writing, and basic math; operating standard office equipment; word processing, data entry, and basic spreadsheets, using various software programs unique to the Attorney’s Office and associated agencies.
Ability to: maintain cooperative working relationships with those contacted during the course of work activities; communicate effectively verbally and in writing; understand and follow clear work instructions; distill relevant and useful elements from vast amounts of information, understand broad objectives and follow general instructions; independently prepare various legal documents, train and lead others.
REQUIREMENTS FOR EMPLOYMENT:
High school diploma or equivalent and seven (7) years of work experience as a legal assistant that included the preparation of legal documents. Equivalent combinations of education and experience may also be considered. Must pass a typing test at or above the rate of 50 WPM net.
Applicants receiving a conditional offer of employment will be required to submit to a pre-employment drug screen and additional background checks as required.
Applicant must possess a current driver’s license and obtain a valid State of Utah driver’s license within 60 days of employment.