Full-Time Legal Secretary
FULL TIME WITH BENEFITS Applicants should have excellent phone skills, submit proof of 40+ wpm typing skill and be able to multi-task and organize.
JOB SUMMARY Under general supervision of the County Attorney’s Office Manager, performs technical secretarial duties in the preparation of court cases requiring considerable exercise of independent judgement.
MAJOR DUTIES (Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.) Composes and types a variety of legal correspondence, documents and reports including information, summons, subpoenas, search warrants, investigative subpoenas, etc., requiring independence of judgment as to accuracy and completeness; follows paperwork and cases through to completion. Takes and transcribes dictation; dockets cases and prepares ease files; organizes and assembles court calendars assuring all necessary documents for cases are prepared; alerts attorney to problems with calendared cases; schedules items on court calendars. Proofreads incoming questionnaires for completeness including type of offense and severity of crime, completeness of facts; runs criminal history checks on BCI computer and researches and obtains necessary background information prior to referral to the screening attorney. Transcribes interviews and investigative reports of a confidential and sensitive nature. Assists coordinator of Drug Diversion program, including interviewing defendants, preparing court documents and updating data base. Answers telephones; determines callers’ needs and directs calls to the proper individual or office for assistance; responds to technical and procedural questions. Reviews and makes correct determinations regarding the handling of incoming mail. Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations. Performs related duties as assigned.
MINIMUM QUALIFICATIONS High school graduation or equivalent and one (1) year of college level course work in secretarial training. AND Three (3) years of progressively responsible experience as a legal secretary, two (2) years of which must be as a Legal Secretary I in a prosecution or County Attorney’s Office OR Any equivalent combination of education and experience. Thorough knowledge of modern office practices and procedures, grammar, spelling and punctuation. Working knowledge of legal terminology and procedures, the organization and jurisdictional requirements of the Utah court system, property formation of court documents in Weber County, protocol for filing such documents and obtaining the appropriate signatures, steps for investigation and filing of criminal charges. Must have the ability/common sense to know when to advise the public on legal matters and how to direct them to the appropriate agency. Knowledge of the Bureau of Criminal Identification and their systems also helpful. Skill in typing at 60 wpm (net), operating modern office equipment including (but not limited to) a multi-line telephone and fax machine, operating computer equipment and applicable software; skill in taking and transcribing shorthand is desired. This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner; ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations. Ability to exercise initiative and sound judgment and react resourcefully under varying conditions, maintain accurate records and strict confidentiality of information and records, follow written and oral instructions, communicate effectively (orally and in writing), establish and maintain effective working relationships with supervisors, other employees, witnesses, victims, police agencies, and the general public.
SPECIAL QUALIFICATION Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code. Must possess a valid Utah driver’s license.