Full-Time Office Specialist
WEBER-MORGAN HEALTH DEPARTMENT (WIC) Full-Time with Benefits
BILINGUAL SPANISH/ENGLISH PREFERRED
JOB SUMMARY Under the general supervision of an administrative superior, performs complex and specialized clerical work which often requires the exercise of independent judgment.
MAJOR DUTIES (Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.) Reads and translates documents from English to Spanish for WIC clientele. Composes and processes routine correspondence, reports, forms, billings, payments, certificates, applications, and other material; examines for accuracy and completeness, makes additions or resolves discrepancies by consulting with supervisor or other employees as appropriate. Reviews correspondence and reports; determines information to be extracted for further use; determines routing and filing. Receives telephone and personal callers, handling any questions or matters of a technical nature and directing others to the appropriate staff member; assists visitors in filling out forms and applications. Determines and collects fees where some degree of personal judgment is involved in the decision; insures receipts, notices, certificates and licenses and keeps records of transactions. Operates office equipment as required. Performs related work as required.
MINIMUM QUALIFICATIONS High school graduation or equivalent, AND Three years of increasingly responsible experience in clerical work. Work experience must be appropriate to the position to be filled. OR Any equivalent combination of education and experience.
Considerable knowledge of modern office practices and procedures; considerable knowledge of grammar, spelling, and punctuation; considerable knowledge of the specialized duties required by the position. Ability to multi-task and learn quickly; Ability to perform complex clerical work requiring moderate exercise of independent judgment; ability to make mathematical computations rapidly and accurately; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, other departments, and the general public
SPECIAL QUALIFICATIONS Ability to speak and read Spanish and English is preferred.